Full-time jobs in Arlington, TX

About the role

We are seeking a Project and Sales Proposal Administrator who combines a strong eye for design with exceptional organizational skills and a deep proficiency in modern AI tools. This is not a traditional administrative role, nor is it a software engineering position. Instead, it is a hybrid role designed for a "power user" of technology—someone who can seamlessly integrate AI agents (like Manus, Claude, ChatGPT, etc.) into daily workflows to accelerate document creation, streamline processes, and elevate our brand output. In this role, you will be the engine behind our sales and marketing collateral, playing a critical part in assembling high-quality proposal and public RFQ responses. You will also drive general administrative process improvements, ensuring our business operates with maximum efficiency and polish.

What you'll bring

• Proven background in marketing administration, project coordination, or proposal/RFQ management.
• Design Skills: Strong eye for layout, typography, and visual hierarchy.
• Experience with document design and presentation software (e.g., InDesign, PowerPoint, Canva, or similar).
• AI Proficiency: Highly proficient and comfortable working with modern AI tools (Manus, Claude, ChatGPT, Midjourney, etc.).
• You should understand how to prompt effectively and leverage AI for document creation, editing, and workflow automation.
• Tech-Savvy: Extremely comfortable adopting new technologies quickly.
• You are a problem-solver who looks for the most efficient, tech-enabled way to complete a task.
• Detail-Oriented: Exceptional organizational skills with the ability to manage complex, multi-part proposal submissions with strict deadlines.
• Communication: Excellent written and verbal communication skills, with the ability to write in a polished, professional business tone.

Benefits

Locations