Construction Estimating Bid Coordinator

Posted a year ago

Compensation

Pay rate
Contact for details
Per Diem
No Per Diem

Description

  • Create and maintain electronic job folders for all projects in preconstruction and bidding phase.
  • Download project documents to electronic folder. Organize, breakout and label all project documents.
  • Review documents to ensure all drawings, specifications and reports are contained within the bid package.
  • Upload and manage project documents into our online bid management platform (Bid Mail). Send out Invitations to Bid, Addendums, and manage any other project correspondences to Subcontractors.
  • Print out plans for staff. Maintain project documents, both physically and electronically, ensuring all parties have the most up to date set of documents.
  • Make phone calls to subcontractors and record which companies will be sending us their proposals. Proactively follow-up with subcontractors until we receive their proposal for each project.
  • Identify and input new subcontractors into our database.
  • Build relationships with local subcontractors.
  • Help staff prepare bid forms and bid packages to send to Clients.
  • Create and maintain Bid Binders for each project.
  • Organize subcontractor proposals: Print and put into Bid Binders. File into electronic folders.
  • Help research and determine job specific requirements & fees (i.e., landlord and/or City requirements).
  • Maintain long-term relationships with clients.
  • Assist Estimator and Directors in attending pre-bid meetings, and meetings with clients on new projects. Take pictures, and record information discussed during meetings.
  • Keep up our subcontractor database by adding new companies and adjusting existing company information to ensure all information is correct and up to date.
  • Maintain Bid Board and Bid Calendar with all potential and bidding projects.
  • Print plans and organize.

Job Requirements

  • General understanding of what trades are associated with the CSI format.
  • Highly effective organizational skills.
  • Familiarity with programs such as Microsoft Excel, Word, Outlook, Project, and PDF editors/readers.
  • Knowledge of take-off software and Bid Mail is a plus but not required.
  • Must be comfortable talking on the phone. This position will spend appx. 40-50% of its time on the phone talking to subcontractors and vendors.
  • Ability to work independently as well as thrive in a fast-paced, dynamic environment.
  • Strong desire to bring your “A” game to work every single day, ensuring mutual success as the company continues to grow.
  • Must be eager to learn. Not afraid to ask questions.
  • Professional with attention to detail
  • Ability to carry out written or oral instructions.
  • Drive for extremely high standards and attention to detail.
  • Understanding of excellent customer service.
  • Make decisions and act with the company’s best interest in mind.
  • Work well in a team environment towards accomplishing a shared goal.

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About this job

Location

Shingle Springs, CA

Job duration & work hours

Long-term

Start date

As soon as possible
Verified job source
Application will be reviewed by recruiters verified by company email