Jobs in Eugene, OR

About the role

We're looking for an Executive Assistant to support our President & CEO. You'll manage the details behind board and committee work, correspondence, scheduling and travel, so the CEO can spend her time on the strategic and stakeholder work that only she can do. Much of what this role produces, from board packets to letters of support, goes to public officials and community partners. That means the person in this role needs to write clearly, keep things organized and handle sensitive information carefully, all while staying calm when a board meeting needs an extra chair, a missing copy or a fast answer. This role is based in our downtown Eugene office, and your schedule will generally track with the President & CEO's own. When she's traveling or out of the office, you'll have more flexibility to work remotely. Board, executive committee, Issues Committee and Charitable Fund Committee meetings are part of the rhythm of this job, along with occasional evening or weekend commitments for conferences and organizational events. You'll also be a familiar face at these meetings, greeting board members, setting up the room and handling whatever comes up so the CEO doesn't have to think about it. This position is open until filled. First review of applications will be on August 14. This position provides high-level administrative and board support to the President & CEO, managing the details that keep board and committee operations, correspondence and scheduling running smoothly. The Executive Assistant protects the President & CEO's time for strategic, board and stakeholder-facing work by owning the process details behind the scenes, while also supporting HR process execution and other organization-wide administrative functions.

What you'll bring

• 3+ years of experience in executive-level administrative support
• Demonstrated discretion and highest standards of confidentiality in handling board, personnel and other sensitive information.
• Strong written communication skills, with the ability to draft correspondence intended for public officials, and an understanding that most such correspondence is treated as a public record.
• Proficiency with Office 365 and SharePoint
• Demonstrated technical aptitude to quickly learn new data and reporting platforms, with the capacity to independently run and interpret reports over time.
• Demonstrated technical aptitude to quickly learn new data and reporting platforms, with the capacity to independently run and interpret reports.
• Comfortable exercising independent judgment on routine scheduling matters, with that judgment developing over the first several months in the role.
• Highly organized and detail-oriented, with the ability to manage multiple concurrent workflows and deadlines.
• Highly organized and detail-oriented, with the ability to manage multiple concurrent workflows    and deadlines.
• Ability to work occasional evenings and weekends for conferences, organizational functions and events.
• Strong written communication skills, with the ability to draft correspondence intended for public     officials, and an understanding that such correspondence is treated as a public record.
• Experience supporting a nonprofit board or a government-adjacent organization.

Benefits