Administrative Coordinator, IT- Fixed term contract
Madrid, Spain Hybrid
Salary not listedJobFig found this opening at its original source and checks that it remains available.
About the role
In this role, you will be the operational backbone of the IT team, ensuring that administrative processes run smoothly and efficiently across an international, fast-paced environment. You will work closely with IT leadership to manage budgets, procurement, project tracking, and internal communications, playing a key role in keeping the department aligned and organized. It's a hands-on, structure-bringing role rather than a technical one — no IT background is required. This is an ideal fit for an organized, proactive generalist — an experienced administrative professional, coordinator — who enjoys turning chaos into order and is comfortable with a focused, fixed-term mandate (initially 6 months).
What you'll bring
- Exceptional organisation and follow-through — you bring structure to messy, fast-moving environments and get things done without being chased.
- 3+ years in an administrative, operations coordinator, office manager, or executive assistant role.
- Industry is not important — the skills transfer.
- Hands-on SAP experience for purchase-order management, invoice tracking, and budget monitoring.
- Advanced Microsoft Office and Google Workspace — especially Excel/Sheets for tracking and PowerPoint/Slides for reporting.
- Comfort with a process-improvement mindset
- Discretion with confidential information, and the adaptability to work across time zones and cultures.
- Languages: full professional English (C1/C2).
- exposure to project-tracking tools (Jira, Asana, Monday.com) is a plus.