Full-time jobs in Madison, WI

About the role

Reporting to the Associate Vice President for Enrollment and Student Success, the primary role of this position is to provide comprehensive support to the Office of Enrollment & Student Success (OESS) team, with secondary support to the Office of Policy Analysis and Research (OPAR), and other offices within the Division of Academic and Student Affairs (DASA). This position will serve as a point of contact for internal and external stakeholders; will schedule, organize, and execute meetings and events; and will coordinate purchasing and track the OESS and OPAR departmental budgets (and assist with other DASA budgets as needed). This position will work collaboratively with offices at UWs Administration, UWs universities, external agencies and vendors in service to office and division priorities. The Office of Enrollment and Student Success provides support to the Vice President of Academic & Student Affairs, the President of the Universities of Wisconsin, and UW universities in the development of policies and practices that improve the recruitment, retention, and ultimate success for students in the Universities of Wisconsin. Of particular importance are efforts to maximize the educational benefits of diversity, maintain inclusive, equitable, and safe institutional environments, and engage institutional enrollment management and student affairs units as vital resources in fostering access and student success. The Office of Policy Analysis and Research (OPAR) informs Universities of Wisconsin planning, policy development, evaluation, and decision-making processes, and guides the Universities of Wisconsin’s strategic direction. OPAR’s primary functions are to oversee the collection and management of student, curricular, admissions, and financial aid data from UW institutions and conduct relevant analysis in these areas. The Universities of Wisconsin provides statistics on campus crime in its Annual Security Report.  For more information on university campus statistics see https://www.wisconsin.edu/compliance/clery/ .

What you'll bring

• The Office Coordinator must possess strong attention-to-detail, communication skills (written and verbal), be solution-oriented and have the ability to anticipate needs and act proactively.
• Bachelor’s degree from an accredited institution, or an applicable combination of work experience and education
• Two years of work experience in a higher education and/or administrative setting
• Proven ability to prioritize between many diverse assignments and meet deadlines
• Proven ability to exercise considerable discretion and confidentiality on sensitive matters
• Proven ability to create high-quality professional documents, presentations, emails, and communication memoranda.
• Proven ability to build effective working relationships across diverse stakeholders
• Working knowledge of software applications including spreadsheets, databases, word processing, etc., including, but not limited to: Microsoft 360 Office Suite, Adobe, web editors, and video conference platforms
• Ability to engage in cross-functional teamwork
• Resume (PDF Format)
• Failing to submit the required application documents may disqualify your application.
• Advanced skills with Microsoft Office programs and other productivity software